Hire a Virtual Assistant? 12 Signs Your Start-Up Needs Virtual Operational Support

hire a virtual assistant

Hiring a virtual assistant or a virtual support team can be a crucial resource for your business growth. Having an extra pair of hands and an extra set of eyes to not just accomplish administrative tasks, but to whom you can fully delegate client work or marketing efforts can be incredibly helpful.

However, many entrepreneurs will dispute their need for operational support, often times because they are unsure of all the options they have in developing a team, or because they think they can handle everything by themselves, despite their growth. If you are a start-up who wants to build a sustainable business, there's no question that you need to delegate and develop a flexible team around you. 

Here are some sure-fire signs that your small business or start-up needs a virtual assistant or a virtual operational support team.

Signs Your Start-Up Needs a Virtual Assistant

1.     You have trouble completing your most important tasks.

If you end up spending all of your time on things like diary and email management, you may be missing sight of the forest for all the trees. It’s time you get some help managing the smaller administrative tasks to continue creating on a larger scale for your business.

2.     You have trouble completing your small tasks and they pile up into bigger problems.

On the other hand, if you are spending all your time building the bigger picture, but you can’t answer emails, take calls, or go over your finances, it’s a sign you may need some help!

3.     You travel a lot and you need someone who likes working virtually.

When you are jet-setting from city to city, it’s great to have a team of support available to handle the fort at home. That being said, they may may be able to get their work done better and more efficiently in a flexible environment. 

4.     You spend more time organising than executing.

Your business success depends upon your direction and vision. But that’s only the first step. Make sure to take the time to DELEGATE and actually get work done. Quite often, you’ll realise that your vision requires more manpower than expected, and you can’t do everything by yourself, so having a dedicated team on standby is a great option.

5.     You don’t need or can’t afford a full time employee.

You may be ready to expand your team and outsource tasks, but you can’t afford a full-time employee. Rather than taking on that expense and risk, go for the flexible option and pay for only what you need and build up as your business grows. The you can stay with a support system that knows your company and grows with you. 

6.     You know what tasks need to be done but you don’t have the manpower.

When you have a desk-load of tasks and projects but you know you can’t do it yourself, it’s time to hire a virtual assistant. There are some things that an intern just can’t do and it’s great to have a specialist on-hand to help with design, social media, events, client work, etc. 

7.     You need work done that doesn’t require an office presence.

Entrepreneurs don’t have to invest in fancy offices and studios to get work done. Perhaps having an office like Facebook or google is the goal, but quite often start-ups begin in co-working spaces and home offices. When you have work that needs to be done, but not the office to do it in, a local virtual assistant can be the perfect solution.

8.     You haven’t seen your inbox with 'no new messages' in months.

Simple tasks like diary, phone and email management can be some time consuming and overwhelming to handle. Having a dedicated assistant to coordinate your day can reduce stress, help you focus, and give you time to THINK and EXECUTE.

9.     You spend more than 2 hours a day on social media with little to no ROI.

Social media is definitely an important aspect for most small business to build a consistent brand message and to speak to their customers, clients, partners and influencers directly. But the truth is that social media is about relationships. And building strong relationships takes time and effort, but it can’t be the entirety of your marketing strategy. Delegate your social media to an online marketing consultant who understands the digital space.

10.  That project you’ve been wanting to start is still on your desk staring back at you.

And you haven’t gotten it started because you were distracted by another task or project that still isn’t finished. When managing a virtual assistant, you can be assured that your projects will get done… or else why are you spending the money? Lock in your investment and now that your projects will be completed. 

11.  You would never let your clients see your internal filing system.

If there are some skeletons in your closet, or business files, have a virtual assistant come in to help clean it up. Organisation, consistency and communication are key to building a successful business.

12.  You keep forgetting important dates, deadlines and tasks.

It’s not that you’re forgetful, it’s that you’re overwhelmed. Each time you finish a task, two new projects prop up in its place.  Delegate the scheduling, research, booking travel, etc. and zone in on what your passion is. One day you may even be able to take a vacation. Maybe. 

Convinced? Become more efficient and productive, increase the quality of your work and recover some work-life balance. Contact Sian to learn more about our packages and how PA&GO can offer you and your business some much needed virtual operational business support.