Feel like you spend your whole working day reading and responding to emails? Here are some simple tips...
Schedule a Specific Time to Check Your Email
Try once in the morning, afternoon and evening.
Turn Off Email Notifications
This helps you set boundaries and increase your productivity. Not only are email notifications distracting, they can also become a toxic source of stress.
Prioritise Your Emails and Tackle Them First
Try adopting the email management technique known as ‘Yesterbox’ which was created by Zappos CEO, Tony Hsieh. His strategy is that you make yesterday’s emails, today’s priority. Hsieh suggests not replying to today’s non-urgent emails if they can be replied to at a later time. He also recommends setting expectations with your team, such as asking for an instant Slack or Whatsapp message if the email is urgent.
Keep Emails Brief and Concise
Many people apply the ‘three sentence rule’ or ‘two line emails’. This can help you keep your emails concise and to the point, increasing productivity. A long email may be proof that you’re using the wrong communication tool. Picking up the phone and making a call can prevent going back and forth with complicated emails.
Unsubscribe from Email Lists
This is the most instantly gratifying experience for your inbox. Try using Unroll Me and clean up your inbox in seconds!
Use Your Spam Button
Rather than just deleting spam emails, report them as spam so that they do not affect your productivity in the future.
Only Look at Email Once
Decide right away whether you should respond, forward, archive, delete or file them.
If you use Gmail Boomerang is a great tool to install. It allows you to write an email now, and schedule it to be sent at a later time. There is also an option to archive an email until it is a more convenient time to read it. Another helpful feature is the option to receive email reminders if you haven’t heard back from someone. You can also write a to-do list email to yourself, which arrives in your inbox at a preselected time.
Need help organising your inbox or time? contact CoStartup & Go at email@example.com